Spam plagues our Inbox each day. Emails advertising Rolex watches, penis enlargements, viagra and emails from Nigeria offering me vast amounts of money for doing nothing, are all very annoying, but we are able to get rid of most of them automatically.

Email servers often have spam protection built in. These cull the majority of spam, but they have to allow a fair chunk of spam through so as to not restrict legitimate emails. Sometimes if they are unsure, they may add a spam tag to the subject. It is scary looking at server stats, just how much is stopped at the server level.

In our email client we are able to setup rules to remove the majority of remaining spam from our Inbox. I regularly find myself doing this on computers where I work and have found this method to be very reliable.

This article will show you how to setup basic email rules which will check mail as it is received. The rules will look for keywords in the body and the subject of you emails to decide if they are spam or not. We are then able to move these filtered emails to a folder of our choice.

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Shortcuts are a very important feature of any operating system. We use them to launch programs and our Internet Explorer favourites, or we can use them to make our computer perform set tasks.

In my job, I find myself regularly being asked how to make shortcuts. I would normally first advise users to get rid of the unnecessary links to readme files and uninstallers so that their utilities stand out more. 

Saying that, shortcuts are really easy to make and are sometimes necessary. As shortcuts are used in every operating system, I thought I would have a look into them a little further and try to get some creativity going so that we can get the most out of our shortcuts. 

Over the past week there have been a number of great posts around the blogosphere about how to make shortcuts to do certain tasks. These inspired me to write an article that would allow you to get your shortcuts to work for you more effectively.

In this article, we will create shortcuts to a handful of little utilities, existing Windows utilities and Windows features. The end result will be an easily accessible group of shortcuts that can be launched quickly and without hesitation.

By the time you have finished reading this article, you should have a workforce of shortcuts ready to be used with a single click. You have one location to access them all. It is sort of like having your own customised control panel on hand.

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This is the part III of a new series of articles here at Inspect My Gadget. While most how-to articles you will find on this site will help you to be more productive, it’s sometimes fun to plant a practical joke on your work mates computer.

This week we look at crazy mouse. Normally when you move a mouse around the screen, it will go where you want it to. That is until you try this practical joke.

The result:

• The desktop will appear untouched.
• You will be able to move your victims mouse cursor without them knowing, which will create confusion and frustration.
• The more subtle you are, the longer you can play out the joke.

This joke takes little explanation but it is extremely effective. I used this practical joke on my boss and it went down well. Read on to find out how to make this happen, and how to restore the system quickly before you get decked.

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Many mobile phones have allowed us to change the ring tone, depending on who is calling us. This can be helpful as we no longer need to get our phone out to see who it is. The ring tone will audibly tell us. Why not create the same custom tones for our incoming email?

Email consumes us each day. We often check our email whenever a new message comes in, only to find out it is spam or non urgent. Setting up your email with audible alerts depending on urgency, subject and sender is another way to streamline your email usage.

Setting this up will allow you (with a little self control), leave all your non urgent email for a certain time of the day, and remain focused on your work. You will know when an urgent email has been received, as you will be familiar with the alert. We do all this by using simple email rules.

This is just as useful if you are someone who does not check their email regularly, but would like to be alerted when an important message has come in.

This article is written for Office 2007 running on Vista. This works in both Outlook 2003 and 2007 and the setup is very similar for both. Read on. 

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This is the part II of a new series of articles here at Inspect My Gadget. While most how-to articles you will find on this site will help you to be more productive, it’s sometimes fun to plant a practical joke on your work mates computer.

None of these articles will damage your computer or expose you to viruses, and they will all be easy to revert the computer back to it’s previous state, at least, after a few laughs.

This week we look at “the start virus”. Basically, what we do is change every internal windows sound to the startup sound or some other annoying sound. This will work well in an IT workshop environment because the more tech savvy the user, the less likely they are to look for the obvious solution. This is very distracting and in your face.

I have seen this one used on a very good computer technician. He was really stressed by this and it took him over an hour to figure out even though it is so blatantly obvious. You may want to let on to the victim know how to fix this before they reinstall windows.

The result:

• The desktop will appear untouched.
• Every action, such as minimizing and maximizing windows, will cause the windows startup sound.
• It will take around 20 seconds to return the computer back to it’s fully working state.
• You can use any sound. The longer the better. An awful laugh or crazy frog may be just as ridiculously annoying.
• Take caution if you are going to be in the same room as the trick may backfire on you.

Read on to find out how to make this happen, and how to restore the system quickly before you get decked.

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